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The Office of the Chief State Law Adviser provides legal advice, representation and legislative drafting services to the Executive, all state departments at both national and provincial levels, municipalities, parastatals and independent or autonomous bodies that may refer work to it.

CHIEF STATE LAW ADVISER

              
DEPUTY CHIEF STATE LAW ADVISERS

PRINCIPAL LAW ADVISERS

LEGAL RESEARCHERS

OFFICE MANAGER

LEGISLATIVE LANGUAGE PRACTITIONERS (TRANSLATION UNIT)

INFORMATION SERVICES (Library and Records Registry)

ASSISTANT DIRECTOR: INFORMATION SERVICES

  • Handles the strategic operations of the library and registry
  • Keep the Law Advisers informed of new legislative documents with Current Awareness and Judgement Alert updates
  • Supervision of staff, managing the library, managing the library budget and facilitating information

PRINCIPAL LIBRARIAN

  • Handles the day to day operations of the library
  • Supervises the library personnel
  • Generates weekly and monthly library statistics
  • Develops and monitors law library programs and activities

LIBRARIANS

  • Manages the collection development and weeding of library material
  • Accessioning of newly acquired material (books, journals, government reports)
  • Acquisition of books, journals, newspapers and database subscriptions
  • Catalogue all library items (books, journals, government reports)
  • Ensures binding of journals

ASSISTANTS

  • Shelving of all library items
  • Newspaper delivery and claiming
  • Responsible for daily issuing of library items to staff members and weekly collection of overdue items
  • Handling of telephonic and electronic information requests
  • Sourcing of legislation from database (LexisNexis, Juta)
  • Sending of newspaper and journal articles to the Law Advisers and Researchers
  • Conduct internet research on foreign legislation as required by Law Advisers and Researchers
  • Sends new journal content pages to Law Advisers as part of Current Awareness
  • Maintain filing systems of official legal documentation (opinions, etc.)

REGISTRY

  • Maintain filing systems of staff's HR documentation (leave, claims, etc.)

ADMINISTRATION

Assistant Director: Administration

  • Ensure effective, efficient, financial management compliance with the PFMA, DFI and Treasury regulations
  • Effectively and efficiently manage human resource in the office and implement related policies
  • Supply chain management and facilities management
  • MTSF and annual performance plan
  • Manage the communication and information of the office
  • Management of claims

Administrative Clerk

  • Ensure employees receive their salary advices 1 day before the payment date
  • Ensure that all employees sign the pay sheet
  • Send pay-sheets to the National Office before the payment date
  • Maintain and update the pay-sheet file
  • Request quotations from the service providers
  • Capturing RFQ's on JYP system
  • Forward manual requisitions to Pretoria
  • Follow up on outstanding requisitions/purchase orders
  • Processing of payments
  • Ensure the telephone account is printed every 2nd day of the following month
  • Discuss the telephone expenditure with the ASD every 2nd day of the following month
  • Distribute statements every 3rd day of the following month
  • Submit telephone expenditure report
  • Receive training requests
  • Get all the correct documents for procurement procedures
  • Make arrangements for in-house training
  • Processing of payments

Assistant Administrative Clerk

  • Request quotations from the service providers
  • Capturing RFQ's on JYP system
  • Compile a manual requisition and submit to the authoriser within one to two days
  • Forward the manual requisitions to Pretoria
  • Follow up on outstanding requisitions/purchase orders
  • Processing payments
  • Ensure that all approved leave forms are submitted to the Human Resources Office within the specified time limit
  • Update leave register on a daily basis
  • Day-to-day maintenance of the office