Documents

Policies, Guidance Notes and Notices

• Guidance note on exemptions from the conditions for lawful processing of personal information in terms of Section 37 and 38 of the Protection of Personal Information Act 4 of 2013, 21 June 2021
  POPIA prescribes the eight (8) conditions for the lawful processing of personal information by or for a responsible party. These conditions are not applicable to the processing of personal information to the extent that such processing is exempted in terms of section 37 or 38, from one or more of the conditions concerned in relation to such processing.
  Follow this link for the Exemption Application Form [PDF]
• Notice in terms of the commencement date of section 58(2), 18 June 2021
  The Information Regulator has, in terms of section 114(3) of the Protection of Personal Information Act, 2013 (No.4 of 2013), determined the 1 February 2022 as the date on which section 58(2) of the Protection of Personal Information Act, 2013 (No.4 of 2013) shall become applicable to processing referred to in section 57 of the said Act.
• Notice in terms of Section 61(2) of the Protection of Personal Information Act No 4 of 2013 (POPIA): Banking Association South Africa (BASA), Lawful processing of personal information by member Banks, 08 June 2021
  In terms of the provisions of section 61 (2) of POPIA, the Information Regulator gives notice that the Regulator is in receipt of a code of conduct from the Banking Association South Africa (BASA) that deals with how personal information will be processed by member banks. Affected persons are invited to submit written comments to the Regulator (email address: codes.IR@justice.gov.za) till the 30th June 2021. A notice will be published in the Government Gazette in compliance with section 61 (2) of POPIA on the 11th June 2021.
  Code of conduct from the Banking Association South Africa (BASA)
  
• Notice in terms of Section 61(2) of the Protection of Personal Information Act No 4 of 2013 (POPIA): Credit Bureau Association (CBA), Code of Conduct: Lawful Processing of Personal Information in credit Sector, 14 Apr 2021
  In terms of the provisions of section 61 (2) of POPIA, the Information Regulator (South Africa) gives notice that the Regulator is in receipt of a Code of Conduct from the Credit Bureau Association (CBA) that deals with how personal information will be processed in the credit sector. Affected persons are invited to submit written comments to the Regulator (email address: Codes.IR@justice.gov.za) till the 30 April 2021. A notice will be published in the Government Gazette in compliance with Section 61(2) of POPIA on the 23 April 2021.
• Guidance Note on Information Officers and Deputy Information Officers, 01 Apr 2021
  The purpose of this Guidance Note is to provide guidance and procedures for the obligations and liabilities of Information Officers and Deputy Information Officers, registration of Information Officers with the Information Regulator, updating the details of Information Officers, designation of Deputy Information Officers and delegation of duties and responsibilities of the Information Officers to the Deputy Information Officers.
  • Application form for Registration of Information Officers
• Guidance Note on applications for Prior Authorisation, 11 Mar 2021
  This Guidance Note is issued to guide responsible parties who are currently processing or intend to process personal information which is subject to prior authorisation to ensure compliance with the relevant provisions of the Protection of Personal Information Act 4 of 2013 (POPIA).
  • Invitation for applications for Prior Authorisation, 11 Mar 2021
    Responsible parties may submit their applications for prior authorisation by completing the Application Form for Prior Authorisation on applications for prior authorisation .
• Notice relating to Codes of Conduct issued in accordance with the provision of section 63(2)(a)(ii)( of the Protection of Personal Information Act No 4 of 2013 (POPIA). Kindly email applications for codes of conduct to:  codes.IR@justice.gov.za
  • A standard for making and dealing with complaints under approved codes of conduct, issued, 01 Mar 2021
  • Checklist that accompanies the Guideline to Develop Codes of Conduct has also been issued, 03 Mar 2021
• Guidelines to develop Code of Conduct, 15 Feb 2021, issued under the Protection of Personal Information Act 4 of 2013 (POPIA).
  Xhosa Version
• Guidance Note on the processing of personal information in the management and containment of Covid-19 Pandemic in terms of the Protection of Personal Information Act 4 Of 2013 (POPIA), 03 Apr 2020
• Guidance Note on the processing of personal information of a Voter by a Political Party in terms of the Protection of Personal Information Act, 4 of 2013, 28 Jan 2019
• Charter of Roles and Responsibilities of Members of the Information Regulators, signed 20 June 2018
• Policy on Website Privacy, signed 20 June 2018
• Code of Ethics and Conduct, signed 06 June 2018
• Policy on Disclosure of Interests, signed 21 September 2017
• Policy on Formulation of Policies, signed 18 April 2017

Forms

Application form for Registration of Information Officers, 01 Apr 2021

Application Form for Prior Authorisation, 11 Mar 2021: Responsible parties may submit their applications for prior authorisation by completing the form.

Promotion of Access to Information

• J750 ENG / J755 AFR: Form A - Request for access to record of Public Body (Section 18(1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 6]
• J751 ENG / J756 AFR: Form B - Notice of Internal Appeal (Section 75 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 8]
• J752 ENG / J754 AFR: Form C - Request for access to record of Private Body (Section 53(1) of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000)) [Regulation 10]
• J753 ENG / J757 AFR: Form D - AUTOMATICALLY AVAILABLE RECORDS AND ACCESS TO SUCH RECORDS: (Section 15 of the Promotion of Access to Information Act, 2000 (Act 2 of 2000)) [Regulation 5A]
• J749 ENG / J758 AFR: Form E - AUTOMATICALLY AVAILABLE RECORDS AND ACCESS TO SUCH RECORDS: (Section 52 of the Promotion of Access to Information Act, 2000 (Act 2 of 2000)) [Regulation 9A]